Concert Singers of Cary Board of Directors Meeting Minutes

August 21, 2007

Cary Senior Center

 

Call to Order                                                                                                 

The meeting of the Concert Singers of Cary Board of Directors was called to order at 7:30 pm in room 302 of the Cary Senior Center.  

Present:

President                                              Karen Davis

Treasurer                                              Don Cariss

Secretary                                              Brian Wong

Chorus Committee Chair                      Geiselle Thompson

Member at Large                                  Ellen Schloemer

Member at Large                                  Donna Parker

Member at Large                                  Joe Ferguson

Artistic Director                                    Larry Speakman

Executive Director                                David Lindquist

Absent:

Member at Large                                  Judy Fourie

Member at Large                                  David Lee

Honorary Member at Large                  Daphne Ashworth

 

Minutes

A motion to approve the minutes from July 17, 2007 meeting was made by Donna Parker, seconded by Ellen Schloemer and approved by the board.

 

Old Business

            Musicales

Karen Davis presented the basic plan for the Musicales fund-raising effort.  Handouts were given to the Board.  The first described the basic plan for up to three locations (Vespa and two others), a suggestion for professional entertainment, and described possible dates in April.  Also described were the various positions needed to bring musicales to a in a timely manner.   Requests were made for volunteers to take on some of the positions. The second handout was a proposed schedule.  Handouts are attached.

 

Treasurer’s Report

Treasurer Don Cariss provided a handout of a financial statement of the CSC.  In general, there were no concerns regarding the financial condition.  The fiscal year began in July, and expenses have been minimized until the first night of rehearsal and dues payments begin to come in.  The financial secretary, Katy O’Brien is ready to go.

 

Old Business continued

            Ad Sales

Ad Sales are underway.  Eleni Steadman has been making phone calls to bring in ads for the program.  An appeal was made to the board to also bring in ads.  An appeal will be made to the general membership at rehearsal.  A kit for the ad sales will be made available for download from the website, and the general membership will be made aware by email.  The possibility of bartering ads for in kind services were discussed and may be provided on a case-by-case basis.

 

            Pledge Drive

A discussion was opened about the pledge drive.  Ken Scott, former board member and Development Chair, had volunteered to write a letter for the pledge drive.  In general, a Development Chair is needed to oversee the pledge drive.  Overall responsibilities for the Development Chair would be to run fund raising for non-ticket, dues, or product revenues.  The fund raisers would include grants, concert sponsorships, musicales, etc.  Ellen Schloemer volunteered to head the pledge drive.

 

            Logo

The final topic under Old Business was a discussion of a new logo for the CSC.  An appeal had been made to the general membership for submissions for a new logo.  Four submissions came in, and David Lindquist had a previously submitted logo.  A committee organized by D. Lindquist examined the logos.  None of the logos seemed to express the uniqueness of the CSC.  A discussion ensued about what was unique about the CSC.  One quality mentioned was ”Community”.  D. Lindquist presented 4 options:

1.  Make a second appeal for logos.

2.  Select from the existing.

3.  Hire a professional designer/marketer.

4.  Continue with what we have (existing logo).

 

Geiselle Thompson suggested that at the Fall Picnic, we poll the attendees about what makes the CSC unique.

 

New Business

Joe Ferguson offered to print business cards with a name on the front side and a schedule of concerts on the back side.  For the front side, he needs a name, board position, and contact information such as a phone number and email address.

 

 

Executive Director’s Report

D. Lindquist. presented the executive director’s report.  The bulk of the report was posted at the website.  He discussed two specific points:  He has been in contact with a new auditor.  However, that auditor is going on maternity leave, so we may have a new auditor.  He does not expect a significant delay, even if we need to work with a new auditor. 

 

The seminar on taking care of the singing voice was attended by 54 people.  Approximately 30 were CSC members or former members.

 

 

Artistic Director’s Report

Larry Speakman had no specific comments.  He discussed learning that another local community chorus had an individual benefactor that supplied a significant proportion of the operating revenue of that group.  Finding a similar benefactor who is passionate about choral music is a chance event.  We should be aware that this person may be in the chorus, or may be a close to a person in the chorus.            

 

 

Next Meeting

            September 18, 2007 at the Cary Senior Center, Room 302.

 

Adjourn

The meeting was adjourned at 8:55 pm.

 

 

 

Action Items

 

Karen Davis:

Finalize dates for Musicales initial tasks schedule. 

 

 

Larry Speakman

Talk to Galaxy Theater about advertising CSC concerts

 

Contact Bill Leslie about performing at Musicales

 

Performance opportunity for Chamber singers:  $ for musicales?

 

Talk to other performers for Musicales?

 

 

David Lindquist

Publicize Ad sales kits

 

Send logos to BOD

 

 

Board members

Send name and contact number to J. Ferguson