Concert Singers of Cary

Board Meeting Minutes

June 19, 2007

President Karen Davis called the meeting of the Board of Directors of the Concert Singers of Cary to order at 7:33 PM on Tuesday June 19, 2007 at Page Walker.

Seven of the voting board members were initially present; therefore a quorum was constituted (need 5). The following lists show:

Board of Directors:

President	Karen Davis	Present
Treasurer	Don Cariss	Present
Asst. Treasurer	Bob Johnson	Absent
Secretary	Diane Villwock	Present
Member at Large	Brian Wong	Present
Member at Large	Ken Scott	Absent
Member at Large-0708-Visiting	Donna Parker	Present
Member at Large-0708-Visiting	Joe Ferguson	Present
Member at Large-0708-Visiting	David Lee	Present
Chorus Committee Chair	Geiselle Thompson	Present
Member at Large	Judy Fourie	Present
Honorary Member	Daphne Ashworth	Absent
Member at Large	Ellen Schloemer	Absent
Artistic Director	Larry Speakman	Present
Executive Director	David Lindquist	Present

A report from Executive Director David Lindquist was submitted in advance of the meeting and posted to the web site. The April board meeting minutes were accepted as submitted.

Treasurer’s Report

1. We are currently at break even. The May monthly reports are online.

Old Business

Musicales:

1. The organization held one event for 2007-08. Proceeds were approximately $3200 this year. Karen Davis has agreed to lead the effort if she can find 5-6 people to help by September.

Financial Secretary

1. Interviewing candidates for new financial secretary. Want to hire for beginning on July 1, 2007. The Board voted unanimously to delegate to the interviewing committee to choose the person for the position.

Fundraising

1. Ellen was unable to attend. We will address this in July.

New Business

Officers for 2007-08

1. Discussion of secretary and president positions. Karen Davis agreed to be president again. Brian Wong agreed to be secretary. The motion passed unanimously.

Next Meeting

1. Next meeting is a joint one with the Chorus Committee. Larry, David, Geiselle and Karen will offer an overview of various aspects of the work needed for 2007-08. Both groups will elect their officers for the coming year. The goal is to ensure that people in both groups get to meet and leave with an understanding of the roles of the two groups. Identifying volunteers for Musicales and sharing the plan for this fundraiser will also be included.

Budget

1. David presented the proposed budget, adjusted since the Board voted to approve the preliminary budget earlier this spring. The Board voted to approve the proposed budget.
2. Some of the CD recording inventories are high. About 25% of singers purchase them. Recommending that we have each concert recorded and edited, but not producing CDs unless the concert is very successful.
3. Proposed that we take the 2007-08 Musicales proceeds and use to develop cash reserve for the organization. The endowment fund is on trajectory to meet the $100K goal by December 2007 even without the 2007-08 Musicales proceeds. This would also ensure cash flow for the summer of 2007. The Board approved this by vote.

Executive Director’s Report

The report is online. Personal and professional thanks were extended to Ken, Diane and Bob for their years of service.

Artistic Director’s Report

Planning four events: Voices of Light with a silent film—November, holiday concert, April with RSO, Memorial Day with Triangle Wind Ensemble. Is hopeful to have a final art program plan by July 1 of 2007.

Next meeting date is July 17, 2007 at 7:30 PM at Page Walker; this will be a joint meeting with the Chorus Committee.

Meeting was adjourned at 8: PM.

Respectfully submitted,

~Diane Villwock