Concert Singers of Cary

Board Meeting Minutes

April 17, 2007

President Karen Davis called the meeting of the Board of Directors of the Concert Singers of Cary to order at 7:30 PM on Tuesday, April 17, 2007 at Page Walker.

Seven of the voting board members were initially present; therefore a quorum was constituted (need 5). The following lists show:

Board of Directors:

President	Karen Davis	Present
Treasurer	Don Cariss	Present
Asst. Treasurer	Bob Johnson	Present
Secretary	Diane Villwock	Present
Member at Large	Brian Wong	Present
Member at Large	Ken Scott	Absent
Chorus Committee Chair	Geiselle Thompson	Present
Member at Large	Judy Fourie	Absent
Honorary Member	Daphne Ashworth	Absent
Member at Large	Ellen Schloemer	Present
Artistic Director	Larry Speakman	Absent
Executive Director	David Lindquist	Present

A report from Executive Director David Lindquist was submitted in advance of the meeting and posted to the web site. The March board meeting minutes were accepted as submitted.

Treasurer’s Report

1. Handed out a Profit & Loss Budget vs. Actual table.

2. By and large the financial look is good; predict ending the year in the black.

3. Audience for March was very close to budget.

Musicales:

1. Vespa agreed to use 60 seats including the hosts. As of today all seats are sold.

2. Took notes on all the steps of organizing the event.

3. Want to start working with planning for next year immediately after the event on Sunday April 22^nd.

Fundraising

1. Ellen brought some ideas. She shared a handout with a graphic on sources of our funds. Her focus on encouraging the membership to be the workhorses of the fundraisers as we rely upon them. Perhaps change the Virtuosos so that ticket selling or other fundraising is counted as an effort.

2. Want to talk about this in depth at our next meeting. Ellen will email us ideas in advance of the next meeting.

Plans for New Board Starting in July

1. Talk with New Board to decide how each wants to be involved to fulfill the fundraising requirement; working on Musicales would be one.
2. Karen prefers that one of the existing Board members serve as secretary.
3. What meeting structure makes sense for the first New Board meeting?
1. Have each set of new members meet with their group in June to pick positions for next year.
2. In July try to meet with both the Chorus Committee and the Board so that roles can be clarified—Karen will write email to ask when folks are available; choices on the 7^th and 14^th July.
4. Don reported back about price for about an 8 minute fireworks show to finalize our May concert; around $3000 was mentioned. Karen mentioned the idea of asking a singer or community member to support particular needs like fireworks.
   
   
   

Executive Director’s Report

1. Grants—Town of Cary town manager approved $13K request from us and sent to the council for a vote. This represents a 30% increase over last year.

2. David will speak with United Arts staff for both the adult and child grants in the next few weeks. The formulas have changed from last year so we may see a change in funding.

3. Posted the Financial Secretary position and have had some interest. David is developing a job application; Geiselle and Karen will review the application.

4. We will interview candidates and ask for a credit check and a background check given that they will handle money for the organization.

5. Duke Voice Care Center will offer us a workshop in August on the 13^th (Monday). Members who attended the March workshop were very enthusiastic. The workshop is free (as long as we open it up to the public and they can promote it themselves.) Should handout a brochure on the CSC at the workshop and be able to advertise our auditions.

Next meeting date is June 19, 2007 at 7:30 PM at Page Walker.

Meeting was adjourned at 8:22 PM.

Respectfully submitted,

~Diane Villwock