Concert Singers of Cary Board of Directors Meeting Agenda
January 15, 2008
Cary Senior Center
Call to Order
The meeting of the Concert Singers of Cary Board of Directors was called to order at 7:32 pm in room 302 of the Cary Senior Center. Six voting members were initially present, thus a quorum was constituted.
Present:
President Karen Davis
Treasurer Don Cariss
Secretary Brian Wong
Chorus Committee Chair Geiselle Thompson
Member at Large Judy Fourie
Member at Large Donna Parker
Member at Large Ellen Schloemer
Artistic Director Larry Speakman
Executive Director David Lindquist
Absent:
Member at Large Joe Ferguson
Member at Large David Lee
Honorary Member at Large Daphne Ashworth
Minutes
A motion to approve the minutes from November 20, 2007 meeting was made by Giselle Thompson, seconded by Donna Parker and approved by the members present.
Treasurer’s Report
D. Cariss, Treasurer, described the financial statement and balance sheet. Cash balances in the CSC symphonic choir checking account and the C4 checking account were positive. With recent deposits, the endowment fund is nearly at targeted levels. In general, the status of the finances for the CSC was considered to be in good shape. Financial statements will be posted on the website.
Old Business
Pledge Drive: The pledge drive exceeded expectations, garnering more money than budgeted. About 35 to 40% of the CSC membership participated in the pledge drive.
Musicales Plan: K. Davis stated that the brochure describing the Musicales is nearly ready to be printed. It needs some additional layout and proofreading. Bill Leslie and Linda Metz (flautist) will be performing at Vespa (cost to be $60, seating approximately 50). City Folk will be performing at Karen Davis’ house (cost to be $40, seating approximately 25). Larry Speakman will perform at Gail Jordan’s house (cost $45, seating approximately 30). Assistance will eventually be needed for mail stuffing and nametags.
Midyear financial report: David Lindquist made a preliminary report of the midyear financial status of the CSC. On the negative side were weak sales at the December concert, sales, and music reimbursements and fees. On the positive side were grants, pledges, and tuition from C4. Overall, at the mid year point, the CSC finances are slightly ahead of expectations.
Voice of Light concert:
Financial details are not yet available.
Census takers counted 363 to 367 attendees. Overall expenses were slightly over
budget. All of the scores except for 3
have been returned. Larry S. reported
that the 8 soloists volunteered their services and proposed that because of the
strong success of the concert, the soloists be paid an honorarium. Discussion ensued: Some members expressed the opinion that the
professionalism of the singers contributed greatly to the success of the
concert. Concern was expressed that the
amounts for soloists were not budgeted and would not be fiscally responsible. It was stated that the concert revenues were
in excess of budget expectations. Some
members offered to underwrite some of the honoraria. A motion to pay the soloists was passed 6 to
1.
New Business
Draft fiscal year 2009 budget. D. Lindquist had emailed to board members a draft of the 2009 budget. He reported that a budget, even preliminary, is required for grant requests. A motion to approve the preliminary budget was passed.
Executive Director’s
Report
D. Lindquist passed out results from the survey forms that were filled in at the Voices of Light concert.
Artistic Director’s
Report 8:40
– 8:50
L. Speakman told the board that the Voices of Light was one of the top two performances of the CSC. The concert provided good exposure. The next concert, Alexander Nevsky, would benefit from having more men in the group. Larry may try to compress the rehearsals for the Nevsky to 6 or 8 sessions in March and April. In February he would seek additional men to add to the choir.
Next Meeting
The next meeting 7:30 pm, February 19, 2008 (tentatively) at the Cary Senior Center.
Adjourn
The meeting was adjourned at 8:55 pm.